Japan Administrative Scrivener Exam: Application Photo Spec and How to Create It
Make a Gyoseishoshi (administrative scrivener) exam application photo that meets the Center for the Administrative Procedures Legal Specialist Examination spec, from a smartphone shot, for ¥200. Color-only, within 3 months.
| Dimensions | 40mm × 30mm |
|---|---|
| Face length | Not specified |
| Top margin | Not specified |
| Background | Plain background (white, light blue, or gray) — a plain wall with no clutter and even lighting |
| Shoot-by window | Taken within 3 months of application |
| Official issuer | Center for the Administrative Procedures Legal Specialist Examination |
View the official source ↗(Last verified: 2026-05-27)
Verbatim official spec
The verbatim official spec from the Gyoseishoshi exam guide is shown below in the original Japanese.
- 「正面上半身像の縦４cm、横３cmの大きさで画像の鮮明なカラー写真」
- 「受験願書提出前3か月以内（令和7年5月1日以降）に撮影したもの」
- 「無背景（白、水色、グレー等の無地背景）のもの」
- 「無帽で影がなく正面を向いたもの」
- 「めがねを着用して受験される方は、試験当日に使用するめがねを着用した状態で顔写真を撮ってください」
Why this spec matters
The Administrative Scrivener (Gyoseishoshi) is a Japanese national qualification under the Administrative Scrivener Act (1951), handling preparation of documents submitted to public offices, permits and licensing applications, immigration filings, inheritance and wills, vehicle registration, and notarial procedures by proxy. The exam is administered once a year in November by the Center for the Administrative Procedures Legal Specialist Examination, with no eligibility restrictions on age, education, or nationality. R7 (2025) figures: 63,845 applied, 50,163 sat, 7,292 passed (14.54% pass rate); R8 (2026) is scheduled for November 8 on paper (no CBT). The key photo-spec quirks: the shoot window is "within 3 months before application," significantly shorter than the 6-month window used by most other Japanese qualifications, and color is mandatory (black-and-white is rejected). The face must take up about three-quarters of the frame (~3cm). Business scope, exam operator, and pass rates also differ from the Judicial Scrivener, Labor and Social Security Consultant (Sharoshi), and Tax Accountant exams, so do not reuse photos across these qualifications without checking each spec.
How to create it for ¥200
With a smartphone and ¥200, prepare a spec-compliant Gyoseishoshi exam photo right before submitting your application.
- 1
Take the photo on your smartphone
Stand against a plain, light-colored wall in a bright room. Face the camera directly. No hat. Color (not B&W). If you wear glasses on exam day, wear them for the shot. Neutral expression, eyes on the lens, upper body in frame. - 2
AI removes the background and aligns to spec
Upload the photo. AI removes the background and renders a 30×40mm color photo. You can fine-tune so the face fills about three-quarters of the frame (~3cm) with 0.1mm precision. - 3
Print at a Japan convenience store via QR code, or upload to the online application
After payment, a QR code and 8-digit user number arrive by email. For paper applications, print on L-size at any Japan conbini from ¥30 and glue onto the form. For online applications, upload as JPEG 320×240px.
Create a Spec-Compliant Gyoseishoshi Exam Photo for ¥200
AI auto-adjusts your smartphone shot to a 30×40mm color photo per the Gyoseishoshi spec. A QR code for convenience-store printing is emailed to you.
Create now — ¥200What Ramune AI ID Photo offers
Even for a tight spec like My Number, you can finish the entire shoot → process → print workflow in your browser.
0.1mm face position adjustment
Drag the hairline, chin, and face-width guides — or type the millimetre value — to fit inside even a 4mm-wide regulatory window like the My Number spec.
Auto-generated L-size print sheet
Multiple photos optimally arranged on L-size paper with cut marks. Print directly at home or at a convenience store.
AI removes the background automatically
Walls or objects in the original shot are auto-removed; AI converts the photo to the plain background the spec requires.
AI skin smoothing with a natural finish
Auto-reduces blemishes and uneven tone while keeping a natural look. Choose between the original and the smoothed version.
Print at 55,000 convenience stores nationwide
Scan a QR code at the multi-copy machine in 7-Eleven, FamilyMart, Lawson, Ministop, or Poplar — L-size prints from ¥30.
5-language support, no app required
Japanese, English, Chinese, Korean, and Vietnamese — works entirely in your smartphone browser without installing an app.
Frequently asked questions
Is the shoot window really only 3 months? Most other exams allow 6 months.
How is this different from the Judicial Scrivener exam?
How is this different from the Sharoshi (Labor and Social Security Consultant) exam?
Are there eligibility requirements? Any age or education restrictions?
What is the upload format for online applications versus the print size?
Related content
Create a Spec-Compliant Gyoseishoshi Exam Photo for ¥200
AI auto-adjusts your smartphone shot to a 30×40mm color photo per the Gyoseishoshi spec. A QR code for convenience-store printing is emailed to you.
Create now — ¥200