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Japan Administrative Scrivener Exam: Application Photo Spec and How to Create It

Make a Gyoseishoshi (administrative scrivener) exam application photo that meets the Center for the Administrative Procedures Legal Specialist Examination spec, from a smartphone shot, for ¥200. Color-only, within 3 months.

  • Pay after preview · refund guaranteed
  • Matches the official spec (verified 2026-05-27)
  • Print at any Japan conbini
Official spec data
Dimensions40mm × 30mm
Face lengthNot specified
Top marginNot specified
BackgroundPlain background (white, light blue, or gray) — a plain wall with no clutter and even lighting
Shoot-by windowTaken within 3 months of application
Official issuerCenter for the Administrative Procedures Legal Specialist Examination

View the official source ↗(Last verified: 2026-05-27)

Only photos taken within the last 3 months are valid — check when your current photo was taken.

Turn a phone shot into a photo that meets this exact spec. Preview the result first — then pay ¥200. Full refund if it's rejected.

Create with this spec

Verbatim official spec

The verbatim official spec from the Gyoseishoshi exam guide is shown below in the original Japanese.

  • 「正面上半身像の縦４cm、横３cmの大きさで画像の鮮明なカラー写真」
  • 「受験願書提出前3か月以内（令和7年5月1日以降）に撮影したもの」
  • 「無背景（白、水色、グレー等の無地背景）のもの」
  • 「無帽で影がなく正面を向いたもの」
  • 「めがねを着用して受験される方は、試験当日に使用するめがねを着用した状態で顔写真を撮ってください」

Why this spec matters

The Administrative Scrivener (Gyoseishoshi) is a Japanese national qualification under the Administrative Scrivener Act (1951), handling preparation of documents submitted to public offices, permits and licensing applications, immigration filings, inheritance and wills, vehicle registration, and notarial procedures by proxy. The exam is administered once a year in November by the Center for the Administrative Procedures Legal Specialist Examination, with no eligibility restrictions on age, education, or nationality. R7 (2025) figures: 63,845 applied, 50,163 sat, 7,292 passed (14.54% pass rate); R8 (2026) is scheduled for November 8 on paper (no CBT). The key photo-spec quirks: the shoot window is "within 3 months before application," significantly shorter than the 6-month window used by most other Japanese qualifications, and color is mandatory (black-and-white is rejected). The face must take up about three-quarters of the frame (~3cm). Business scope, exam operator, and pass rates also differ from the Judicial Scrivener, Labor and Social Security Consultant (Sharoshi), and Tax Accountant exams, so do not reuse photos across these qualifications without checking each spec.

Price & risk comparison

Ramune AI ID PhotoRefund guaranteed

Preview free → pay only if you like it / full refund if rejected

¥200
Photo booth

No retakes — final on the spot

¥700〜1,000
Photo studio

Booking & visit required

¥1,500〜
Rejected at the counter

1–2 weeks lost

Re-shoot + re-apply

* Other prices are typical market estimates. With Ramune you pay only after seeing the result, with a full refund if the photo is rejected.

Preview your photo free first

How to create it for ¥200

With a smartphone and ¥200, prepare a spec-compliant Gyoseishoshi exam photo right before submitting your application.

  1. 1

    Take the photo on your smartphone

    Stand against a plain, light-colored wall in a bright room. Face the camera directly. No hat. Color (not B&W). If you wear glasses on exam day, wear them for the shot. Neutral expression, eyes on the lens, upper body in frame.
  2. 2

    AI removes the background and aligns to spec

    Upload the photo. AI removes the background and renders a 30×40mm color photo. You can fine-tune so the face fills about three-quarters of the frame (~3cm) with 0.1mm precision.
  3. 3

    Print at a Japan convenience store via QR code, or upload to the online application

    After payment, a QR code and 8-digit user number arrive by email. For paper applications, print on L-size at any Japan conbini from ¥30 and glue onto the form. For online applications, upload the digital file exported at the exact specified format: JPEG, 320px tall × 240px wide.

Create a Spec-Compliant Gyoseishoshi Exam Photo for ¥200

AI auto-adjusts your smartphone shot to a 30×40mm color photo per the Gyoseishoshi spec. A QR code for convenience-store printing is emailed to you.

Create now — ¥200

What Ramune AI ID Photo offers

Even for a tight spec like My Number, you can finish the entire shoot → process → print workflow in your browser.

Cropping screen with horizontal and vertical guidelines to adjust face position, width, hairline, and chin in 0.1mm units

0.1mm face position adjustment

Drag the hairline, chin, and face-width guides — or type the millimetre value — to fit inside even a 4mm-wide regulatory window like the My Number spec.

Auto-generated L-size print sheet

Multiple photos optimally arranged on L-size paper with cut marks. Print directly at home or at a convenience store.

AI removes the background automatically

Walls or objects in the original shot are auto-removed; AI converts the photo to the plain background the spec requires.

AI skin smoothing with a natural finish

Auto-reduces blemishes and uneven tone while keeping a natural look. Choose between the original and the smoothed version.

Print at 55,000 convenience stores nationwide

Scan the QR code at the multi-copy machine in Lawson, FamilyMart, Ministop, or Poplar — L-size prints from ¥30. At 7-Eleven, register the image with netprint first.

5-language support, no app required

Japanese, English, Chinese, Korean, and Vietnamese — works entirely in your smartphone browser without installing an app.

Frequently asked questions

Is the shoot window really only 3 months? Most other exams allow 6 months.
Yes, really 3 months. The Center for the Administrative Procedures Legal Specialist Examination explicitly states "taken within 3 months before submitting the application." This is shorter than the 6-month window used by most other Japanese exams. If you mistakenly reuse a 6-month-old photo from another exam, your application will be rejected. Shooting right before applying is recommended.
How is this different from the Judicial Scrivener exam?
Business scope and exam operator differ. The Administrative Scrivener handles documents submitted to public offices, permits, immigration, inheritance, etc., under the Center for the Administrative Procedures Legal Specialist Examination. The Judicial Scrivener handles real-estate and commercial registration plus court documents, under the Ministry of Justice, with a pass rate of about 5% — even harder than the ~14% for Administrative Scrivener. Photo specs look similar but follow each exam guide.
How is this different from the Sharoshi (Labor and Social Security Consultant) exam?
Sharoshi handles procedures under labor and social-insurance laws (Labor Standards Act, workers' comp, employment insurance, health insurance, pensions) and drafts work rules. The "Class 1" and "Class 2" labor and social-insurance documents are exclusive to Sharoshi — Administrative Scriveners cannot file them. The clean division: pensions and social insurance go to Sharoshi, permit-and-license filings to public offices go to Administrative Scriveners.
Are there eligibility requirements? Any age or education restrictions?
No eligibility requirements. Anyone can sit the exam regardless of age, education, or nationality. The exam is held once a year in November as a paper exam (R8 / 2026 is scheduled for November 8; no CBT migration). The exam fee is ¥10,400 (plus ¥370 surcharge for online application).
What is the upload format for online applications versus the print size?
For online uploads the specified format is JPEG, 320px HIGH × 240px WIDE — note the official "320×240" is height-first, i.e. a portrait photo, not landscape. For paper applications, the print is a 30×40mm color photo glued onto the form. Both share the same requirements (within 3 months, plain background, no hat, front-facing, color). Ramune exports the digital file at exactly 240×320 px and prepares the print data at the same time, so you can switch application methods later.
What if my photo was the wrong size and got rejected?
No re-shoot needed. Upload your smartphone photo and AI auto-adjusts it to the correct spec in about 2 minutes. Preview free, pay ¥200 only if you like it, full refund if it's rejected — avoiding the 1–2 week loss of a counter re-shoot and re-application.

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Create a Spec-Compliant Gyoseishoshi Exam Photo for ¥200

AI auto-adjusts your smartphone shot to a 30×40mm color photo per the Gyoseishoshi spec. A QR code for convenience-store printing is emailed to you.

Create now — ¥200

Make yours to this spec

¥200 · pay after preview

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Japan Admin Scrivener Exam Photo 30×40mm | ¥200 — Ramune AI ID Photo